System selection and tendering of systems
Selecting and Procuring Optimal Systems for Your Needs
Why System selection and tendering of systems?
Clever use of information
An essential and future central success factor in the reduction or optimisation of usage costs is the increase in the amount of information available.
Changes in structures and the increasing complexity of companies are forcing the integration of all necessary information. This information must be quickly available, reliable and precise, but not redundant.
- Optimisation of the IT landscape
- Integration of the target system into the existing IT infrastructure
- Exclusion of data redundancies, gaps and inconsistencies
- Comprehensive IT support for all business processes in FM
- Support for owner and operator responsibility
- Uniform database – standardised and centrally available room and technology database
- Improvement of cost transparency
- Efficient process support
Why choose AIS?
10 steps to success
We have developed a proven standard procedure for the selection and introduction
of CAFM systems:
Our “10 steps to the successful introduction of a CAFM system”.
- Analysis of the organisation and processes (user interviews)</li
- Analyse the IT system requirements (user interviews)
- Definition of the system requirements (user interviews)
- Development of alternative architecture models
- Production of specifications and request for proposal (negotiation process)
- Bid evaluation
- Bidder and system decision
- Supervision of the implementation
- Process and system training
- Control of system utilisation
This tried-and-tested guideline has already proven itself to be a guarantee of success many times over.
Concentrated Expert Knowledge!
Our services in the area of system selection and system tendering
There are a large number of CAFM systems and providers on the German-speaking market. AIS uses comprehensive market analyses and our project experience to help you categorise the various systems and select the one best suited to your needs.
After analysing our internal processes, we formulate clear requirements for the future CAFM system. These are set out in a comprehensive specification sheet that precisely maps all the requirements for the software, the modelling approach and the processes to be supported.
The documentation on the core FM processes created in the requirements definition, as well as the harmonised data models and the overall system architecture, are key components of this specification.
This lays the foundation for the development of a customised system that exactly meets your needs.
Tender based on the specifications
- Definition of test scenarios for the system presentation
- Pre-selection of bidders and invitation to tender (negotiated procedure)
- Definition of evaluation criteria and weightings as well as tender evaluation
- Bidder and system decision